Meetings & Events

2020 Registry Retreat


2nd Annual CARRA Registry Retreat

Dallas/Fort Worth Airport Marriott: February 23 - 24, 2020


The CARRA Registry Annual Retreat is a critical meeting for CARRA Registry principal investigators, sub-investigators and coordinators. The purpose of the retreat is to facilitate and improve the experience of participating in the Registry by actively engaging with one another through small group discussion, panel presentations, brainstorming, problem solving, and training.

The success of the CARRA Registry is very much dependent on everyone’s engagement, so we strongly encourage the participation of every Registry site in the retreat. Each Registry site may send their PI, one sub-investigator, and the primary research coordinators who enroll patients into the CARRA Registry.

The schedule will be as follows:

Sunday, February 23

1:00pm – 5:15pm     Research Coordinators Session* in Salon EF

7:00pm – 9:00pm     Welcome Reception with heavy hors d’oeuvres and cocktails in Crosswinds

Monday, February 24

7:15 am – 4:00pm     Registry Retreat including breakfast and lunch in Salon EF

*This session’s content is targeted for research coordinators but investigators are welcome to attend.

Additional information can be found here.

Hotel Information

Dallas/Fort Worth Airport Marriott
8440 Freeport Parkway
Irving, TX 75063

Check in: 4:00 pm
Check out: 12:00 pm

The hotel is located less than 1 mile outside the North entrance of the Dallas/Fort Worth International Airport (DFW). The hotel does offer complimentary airport shuttle service on request. Please go to the nearest baggage claim and call the hotel’s direct line at 972-929-8800. You will be asked to provide your last name and the baggage claim terminal you are located at. Once the call is completed, take the escalator to the lower level and wait under a Grey “Courtesy Van” sign. The hotel shuttle is primarily black with red and white lettering. The shuttle will read Dallas/Fort Worth Airport Marriott North. Complimentary shuttle instructions can be found here.

If you did not receive a hotel confirmation email or need to make changes to your reservation, please contact CARRA’s Meetings Manager, Gretchen Ponzer at [email protected].  

Travel & Reimbursement

For those attending the retreat, CARRA will make one hotel room reservation on your behalf for the night of Sunday, February 23. If you need an additional night or other special accommodations, please let us know during the RSVP process. CARRA will pay the hotel directly for Sunday night. Any additional nights will be the responsibility of the attendee. Please note you will need to provide a credit card at check-in for any incidentals or additional nights beyond the one night CARRA provides.

Attendees are responsible for booking their own flights. Expenses will be reimbursed following the event. In order to be eligible for reimbursement, attendees must fill out the corresponding evaluation link for the sessions attended.

Coordinator Session Survey (Sunday, 2/23)

Registry Retreat Survey (Monday, 2/24)

The full reimbursement policy can be found here.

If you have any questions about the retreat, please contact Natalie Aumann, Research Administrator, at [email protected].

Implementation Science Meeting
February 24-25

In addition to the Registry Retreat, an Implementation Science Meeting will take place Monday evening (2/24) and all day Tuesday (2/25) at the Dallas/Fort Worth Airport Marriott. Participation in this event will be by invitation only. A separate communication will go out to those who are invited to attend. Hotel reservations will be adjusted accordingly for those attending both meetings. If you have any questions about the Implementation Science Meeting, please contact Brian Mondragon Jones ([email protected]).